Last updated on 2018-05-17 11:31:15

AIJA asbl – Association Internationale des Jeunes Avocats - International Association of Young Lawyers, Avenue de Tervueren 231, 1150 Brussels, Belgium, registered under number 0850829857 (hereinafter referred to as “AIJA”, “we” or “us”) collects and processes information about individuals.

AIJA is the only global association devoted to lawyers and in-house counsel aged 45 and under. Since 1962 AIJA provides outstanding international opportunities for young lawyers to network, learn and develop through seminars, workshops, trainings, webinars, and conferences.

This privacy statement explains how we collect, use, store, and share your Personal information, as well as the options you have to control the dissemination of your Personal Information when you use our services. We collect Personal Data about you from the Websites: www.aija.org and awards.aija.orgMyAIJA membership community; AIJA social media pages (Facebook, LinkedIn, Twitter, YouTube). This Privacy Policy applies to these specific platforms, as well as any other websites and mobile applications owned or operated by us.

AIJA is committed to handling Personal data in compliance with applicable data protection laws, including as of 25 May 2018, the General Data Protection Regulation (“GDPR”)1. In particular, AIJA commits to only collecting and processing Personal data that is: processed fairly, in a transparent way and based on valid legal grounds; obtained for specific lawful purposes; adequate, relevant and not excessive; accurate and kept up to date; not held for longer than necessary; protected in appropriate ways and not transferred outside of the European Economic Area, unless adequate protective measures are in place.

AIJA is also committed to protect all personal data it processes and has to that end deployed adequate organisational and technical measures, including encryption and data classification, to prevent data breaches.

As further set below, by subscribing to our services as a member or non-member you consent to the data handling practices described in this Privacy Policy.

INFORMATION WE COLLECT THROUGH OUR SERVICES

As used in this Policy:

1. What type of Personal Data do we collect?

AIJA may collect the following categories of Personal Data to the extent necessary to achieve the purposes outlined in this policy:

For marketing purposes and to improve our Websites and services, we also collect data sent by your web browser, e.g., information about your browser, your IP address, and your operating system, as aforementioned.

In some circumstances, we also collect and process special categories of data, such as health data.

In most instances, we collect personal data directly from the Data Subject, but we may sometimes obtain Personal Data from third parties (such as the Data Subject’s employer or from a public authority).

2. Why do we process Personal Data and on what basis?

We process your Personal Data only if you have granted express consent for its stated purposes.

When AIJA processes Personal Data of its staff, it does so for the purposes of managing and administering, monitoring and supervising its personnel, based on legal obligations under the Belgian Law on Employment Contracts of 3 July 1978 and/or on the necessity to perform its obligations as employer under the employment contracts signed with its employees or under the consultancy contracts signed with its consultants.

AIJA also processes personal data of candidates who apply for job positions at AIJA for the purpose of recruitment activities, based either on the candidates’ consent or on the necessity to conclude a contract with candidates that have been selected.

AIJA also has a legitimate interest in the processing of personal data to the extent strictly necessary for the purposes of ensuring network and information security.

AIJA processes Personal Data for the following purposes as well:

3. How long do we store Personal Data?

AIJA will only keep Personal Data for the time that is strictly necessary to achieve the purpose(s) for which they were collected, e.g. for the duration of a contractual relationship or of a project/event, and for a period of time thereafter if so required by applicable law or if in the primary interests of the Data Subjects.

4. How do we store and secure your Personal Data?

AIJA is committed to safeguarding your Personal Data. We employ reasonable administrative, physical and electronic measures designed to protect your information from unauthorised access. Our cloud service providers implement industry standard security measures to protect your Personal Data when in storage and/or at rest.

Our employees are provided with context-specific access to our systems and servers and your Personal Data are subject to contractual obligations to access and use your Personal Data only as required to deliver Services to you.

While our Services use cloud infrastructure, our cloud provider places technical and procedural safeguards in place to limit their access to any of our business information, including your Personal Data.

Any changes to the treatment of Personal Data are reviewed and approved by AIJA management.

5. How do we share your Personal Data?

In addition to the sharing through usages described above, we engage third parties, such as hosting companies, security auditors, or analytics providers, to support us in activities relating to hosting and operating our Websites, marketing, analytics, improving the Websites and other platforms, and sending email newsletters.

These processors may be located outside the European Union.

We generally require such vendors to agree to maintain the confidentiality of all of our confidential and/or proprietary business information, including your Personal Data, and to use such information solely for the purpose of providing Services to us.

Our Websites may also include social media features (e.g. share or like buttons). Such features are provided by third-party social media platforms such as LinkedIn, Twitter, or Facebook. Where data is collected this way, its processing is governed by the privacy policy of the respective social media platforms.

Our website may link to third party websites to provide relevant references. We are not responsible for such external content, which may contain separate privacy policies and data processing disclosures. The fact that we link to a website is not an authorisation or representation of our affiliation with that third party, nor is it an endorsement of their privacy or information security policies or practices. We do not exercise control over third party websites. These other websites may place their own cookies or other files on your computer, collect data or solicit Personal Data from you. 

We may disclose your personal information if required by law, regulation, or other legal subpoena or warrant. We may also disclose your personal information to a regulatory or law enforcement agency if we believe it to be necessary to protect the rights, property, or personal safety of AIJA, its members or any third party.

The above will be done with your informed consent and with adequate protective measures in place.

6. What are your rights as data subjects and how to exercise them?

As data subject, you have the following rights with respect to personal data we hold about you, subject to applicable legal restrictions:

If you wish to exercise any of these rights or if you are not satisfied about how we protect your privacy, you should address your request by email together with a copy of your ID (which we will only use to verify your identity), to AIJA, as data controller at the following address: myprivacy@aija.org.

AIJA will aim at responding to data subject requests without undue delay and in any event within 1 month of receipt of the request.

Any dispute over privacy or the terms contained in this Privacy Policy will be governed by Belgian law and the resolution of any disputes arising in connection with AIJA shall be subject to the sole jurisdiction of the Courts of Brussels, Belgium.


¹ Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.